Are you starting to use HomeSchool Easy Records (HER) in mid school year? Or are you just catching up on lost time? If you want to quickly get data entered into HomeSchool Easy Records (HER), do the following...
For Lessons in the Current School Year You don't need to enter all of the actual lessons, but you do need at least one "summary lesson" entry per subject for each missing quarter and/or missing partial quarter. Doing this will allow you to print report cards that have grade marks in each quarter, and will get the progress report to be accurate. Then you can pick up with actual daily lesson plan entries for your current school activities.
Here's what you do: Make a lesson entry on the first date of each quarter with missing lessons (it doesn't HAVE to be the first day of the quarter, but that's as good a place as any). The text you enter for "the lesson" doesn't matter (except possibly as a note to yourself -- maybe something like "summary of unrecorded lessons"). In the points, points-possible, and minutes fields, enter the TOTAL for each entry for the whole quarter (or part of the quarter that is missing). If the numbers are too big and the program complains, try breaking this into two entries (two lines on the lessons plan). Remember, do this for each course and for each missing quarter or missing partial quarter.
This should get grades to appear in each quarter of the report card, and get the progress report to work correctly. Note: You should be exact (or come very close) to the actual total number of points, points-possible because they will average in with later lessons when the final grade is calculated. The total minutes is also important if you want the "days earned" calculation to be correct in the school calendar screen. The "days attended" calculation that appears on the progress report and report card isn't calculated from the minutes entries on the lesson plan -- that calculation is based only on the school year start date, the number of days of no-school, and the MOST RECENT date with a lesson entry.
HomeSchool Easy Records tracks attendance in two ways -- "Days Attended" and "Days Earned." The days attended is a count of whole days the student is in school, and the days earned is calculated by the program using time earned in all of the lessons you have recorded. Since you haven't been entering lessons since the beginning of the year, the time earned will not be correct unless you do the summary lesson entries as described above.
As far as the "days attended" -- the software will actually show the true number of days, including time from a previous school, even if you don't make the summary lesson entries. But you must have at least one lesson entered on the most recent date that the student was in homeschool.
For Past School Years You can enter courses for past school years and have them show up in the Course/Curriculum report and in a transcript. Simply go to the Course Setup screen and enter the course info for each course. Make sure to enter a completion date and final grade for each past course.
If you want to create report cards or progress reports for past school years, you will need to enter summary lesson plan entries for each quarter as outlined above. You should change the "current year" setting in Basic Setup to be the school year you are actually working with.