Printing: To a file for printing on another computer

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When you print reports with HER, you first get a "print preview" screen. If you wish to print on a printer that is on another computer, you can "print to file" instead of to a local printer, then send that file to a printer at a later time. You will need to get the print file on a floppy disk or other removable media to do this. The file you create will end in ".prn" (without the quotes).

If you want to print to a file instead of to the printer, click on the Print menu (in the print preview screen), then click on "Print..."


You will then get a Print window that pops up and there should be a check box that says "Print to File". Just check this box then click on the "OK" button. You will then get a "Print to File" window asking you for the file name and location of the file you want to print to. The file name must end in ".prn" For example, to print to a file on a floppy disk, make the file name "a:anything.prn" (you should change 'anything' to a name meaningful to you).

Once you enter the file name (enter whatever you wish) and click on the OK button, your print file will be created.


Note: "prn" files are not "human readable" -- they are specially formatted files that can only be printed.

How to Print a .prn file

For example, you might print your assignments to a file that you name as assign1.prn

To later print this file to a printer, do the following...

1) Know the place where you saved the file. For example, you may have

"printed" to the file a:\temp\assign1.prn

2) Click on the Start button in the bottom of your screen then click on Run

3) Where it says Open, type the following...

xcopy a:\temp\assign1.prn lpt1

If your printer is not defined as lpt1, replace lpt1 with the identifier of your printer.